Most companies have no reliable record of the furniture sitting in their offices. Purchase records are years old, departments have moved things around, and the fixed asset register rarely matches the floor. That gap becomes expensive the moment you plan a relocation, a consolidation or a closure. You cannot plan for what you have not counted.
Office Station's asset inventory is built for exactly that moment. It is an itemized record of your furniture that feeds directly into a written recommendation, so you know the plan for every piece before you sign a lease exit or book a move.
Why an itemized inventory comes first
A furniture inventory is not paperwork for its own sake. It drives several decisions at once.
- Keep or sell. You see what is worth moving to the new space and what is cheaper to replace.
- Budget accuracy. Resale value and removal cost show up as real numbers instead of guesses.
- Landlord obligations. Lease exits often require a clean space by a fixed date. Knowing the volume helps you schedule crews and dock time.
- Accounting cleanup. An itemized list gives finance something concrete to reconcile against the asset register when furniture is disposed of.
- Internal alignment. Facilities, finance and leadership work from the same list instead of competing spreadsheets.
How the inventory works
- Tell us about the space. Share the address, approximate square footage, your timeline and whether you are moving, consolidating or closing. Email hello@officestation.com or use the contact page.
- Walkthrough. A walkthrough is typically scheduled within 48 hours in Greater Phoenix and within 2 to 3 business days in other service markets.
- Itemized inventory. Furniture is recorded by category, manufacturer where identifiable, quantity, floor or area, and condition.
- Valuation and removal costing. Resale value is weighed against the labor, trucking, access and disposal needed to clear the space.
- Written recommendation. You typically receive it within 5 business days of the walkthrough.
What gets recorded
The level of detail is what makes the recommendation reliable. Here is what a typical line in the inventory captures and why it matters.
| Field | Example | Why it matters |
|---|---|---|
| Category | Workstations, task chairs, conference tables, private office suites, filing, seating | Different categories resell very differently |
| Manufacturer | Herman Miller, Steelcase, Knoll, Haworth, Humanscale, Teknion, Allsteel, Kimball, AIS, Friant | Recognized designer brands generally carry stronger resale demand |
| Quantity | Matched sets versus mixed pieces | Large matching runs are easier to resell than one-offs |
| Configuration | Workstation footprint, panel heights, storage included | Affects both resale value and disassembly labor |
| Condition | A like new, B very good, C good, or below resale grade | Condition sets pricing and determines what gets recycled |
| Location and access | Floor, freight elevator, dock, stairs | Access drives removal time and crew cost |
What shapes the recommendation
Factors that favor resale
- Recognized manufacturers in good condition
- Large quantities of matching workstations or chairs
- Complete components, including hardware, panels and storage
- Easy access with a dock and freight elevator
- A flexible removal window
Factors that favor other routes
- Heavy wear, stains, broken mechanisms or missing parts
- Older or unbranded systems with limited resale demand
- Difficult access, long carries or stair-only loading
- Tight deadlines that require extra crews
- Large volumes of items below resale grade that need disposal
Pre-walkthrough checklist
A little preparation makes the walkthrough faster and the recommendation more accurate.
- Confirm which items are staying with you and mark them clearly.
- Identify anything owned by the landlord or leased from a third party.
- Gather any original furniture invoices or floor plans you have.
- Note move-out dates, building rules and any after-hours requirements.
- Flag electronics and IT equipment so they can be handled as e-waste.
- Ask building management about certificate of insurance requirements.
After you approve the plan
The inventory does not stop being useful once the plan is agreed. It becomes the working document for removal. Office Station can run crews on nights and weekends, provide COIs to your building, and coordinate freight elevator and dock time. Electronics are handled as e-waste with certificates of data destruction. The space is returned broom-clean with photo documentation, and you receive a diversion summary for your records.
If the project is a full exit, see office decommissioning. If you are moving to a new space and keeping some pieces, corporate relocation covers the transition, and you can fill gaps with used cubicles instead of buying new.
Where the service is available
Asset inventory and liquidation service covers Phoenix, Tucson, Flagstaff, Las Vegas, Reno, San Diego, Orange County, Northern California including the Bay Area and Sacramento, Denver, Salt Lake City and Albuquerque. Start with the Phoenix liquidation page or the main office furniture liquidation overview to find your market.
Frequently asked questions
What is included in an office furniture asset inventory?
An itemized list of the furniture in your space, organized by type, manufacturer where identifiable, quantity, location and condition. Office Station uses that inventory to weigh resale potential against removal effort and recommend the best route for each piece.
How quickly can you do the walkthrough?
Walkthroughs typically happen within 48 hours in Greater Phoenix and within 2 to 3 business days in other service markets. Your written recommendation typically follows within 5 business days.
How do you decide what happens to our furniture?
Every office is different. After the walkthrough we recommend the best route for the furniture, whether that is resale, a buy, a quote to clear, donation or recycling, or a mix, decided case by case. You see the plan in writing before you commit.
Do you inventory electronics and IT equipment too?
Office Station handles e-waste as part of decommissioning and provides certificates of data destruction. Flag any electronics during the walkthrough so they are documented separately from furniture.
Which cities do you serve?
Liquidation service covers Phoenix, Tucson, Flagstaff, Las Vegas, Reno, San Diego, Orange County, Northern California including the Bay Area and Sacramento, Denver, Salt Lake City and Albuquerque.
