A conference room is where clients, candidates and your leadership team form an impression of your company. The chairs do a lot of that work. Buying used conference room chairs lets you put recognized designer seating around the table while keeping the budget for things that matter more, like technology in the room or the rest of your build-out.
This page explains how Office Station grades pre-owned conference and executive seating, what to check before you buy, and how to plan a set that fits your table and your space.
What counts as conference and executive seating
This category covers chairs designed for meetings and private offices rather than all-day task work. Pieces come from brands such as Herman Miller, Steelcase, Knoll, Haworth, Humanscale, Teknion, Allsteel, Kimball, AIS and Friant, depending on what is in stock.
- Conference chairs. Mid-back or high-back chairs with simpler controls, often on casters with a swivel and tilt, sized to tuck under a table.
- Executive chairs. Taller backs, more generous padding, and often leather, bonded leather or upholstered finishes for private offices.
- Boardroom sets. Groups of matching chairs, typically sourced together from a single office decommissioning.
- Mesh-back meeting chairs. A lighter, cooler option for rooms used for long working sessions.
If your team sits for eight hours a day, you may want full task chairs instead. See our guide to used task chairs for adjustable ergonomic models.
How condition grades work
Every chair we sell carries a condition grade. The grade is about appearance and wear. All grades should function properly.
| Grade | What it means | Best fit |
|---|---|---|
| A, like new | Little or no visible wear on upholstery, arms or base | Boardrooms, client-facing rooms, executive offices |
| B, very good | Light wear such as minor scuffs on the base or faint arm-pad marks | Everyday conference rooms, manager offices |
| C, good | Visible wear, sound structure and working mechanisms | Training rooms, project rooms, internal huddle spaces |
A practical approach is to buy grade A for the rooms visitors see and grade B or C for internal rooms. Mixing grades within one room is not recommended, since small differences in wear show up when chairs sit side by side.
What to check before you buy
Whether you are buying from us or anyone else, run through this list for each style of chair you are considering.
- Seat height range. Measure from the floor to the underside of your table apron. Chairs with arms need to clear it when lowered, or they will not tuck in.
- Arm style. Fixed arms, adjustable arms and armless chairs all behave differently around a table. Armless models fit more people along the same edge.
- Tilt and recline. Meeting chairs with a gentle tilt feel comfortable. A deep recline can bump walls or credenzas in a tight room.
- Casters and floor type. Hard casters suit carpet, softer casters suit hard floors. Ask what is on the chair and plan accordingly.
- Upholstery. Leather and bonded leather age differently. Check seams, seat edges and arm pads, which take the most wear.
- Quantity and spares. Order one or two more than the table seats so you can swap a chair out later without hunting for a match.
Browse pre-owned office chairs
Planning the right count for your table
A common rule of thumb is to allow roughly 30 inches of table edge per chair for mid-back conference chairs with arms, and a bit more for wide executive chairs. Armless chairs can sit closer together. Leave about 36 to 48 inches between the table edge and the nearest wall so people can pull out and walk behind seated guests.
If you are planning a whole floor rather than one room, Office Station offers free space planning. We can lay out conference rooms, private offices and workstations together so chair counts and finishes line up across the space.
Pairing executive and conference chairs
Executive suites and conference rooms do not need identical chairs, but they read better when they share a family resemblance. A few ways to get there:
- Choose a high-back version for private offices and a mid-back version of the same line for meeting rooms.
- Keep the frame finish consistent, such as all polished aluminum or all black bases.
- Match upholstery color even if the models differ.
- Coordinate with the guest chairs in front of executive desks so the office feels finished.
Cost, delivery and timing
Pricing for pre-owned chairs depends on brand, model, grade and quantity, so we quote based on what you need and what is available. Pre-owned designer seating typically costs well below the same chair bought new, and grade B and C pieces bring the price down further.
Delivery in Greater Phoenix is $195 for central zones and $295 for the wider metro. Outside Phoenix, we quote freight per project anywhere in the country. Items that are already in stock can move quickly, while specific matched sets may take longer to source.
If you are furnishing an entire office, pre-owned chairs pair well with used cubicles and other pre-owned office furniture, and ordering together keeps one delivery and one point of contact.
Replacing chairs you already own
If you are upgrading an existing conference room or moving out of a space, the chairs you have may carry resale value. Office Station provides office furniture liquidation with a written net offer: the resale value of your furniture minus the cost to remove it. When that number is positive, you get paid.
Tell us the room sizes, how many seats you need, your preferred grade and any finishes you want to match. You can also email hello@officestation.com with photos of your current space.
Average market rate Prices subject to availability and project pricing.
Frequently asked questions
Do used conference room chairs come with the manufacturer warranty?
Generally, no. Office Station is an independent reseller, not an authorized dealer, and manufacturer warranties usually do not transfer to pre-owned furniture. We tell you the condition grade up front so you know exactly what you are buying.
Can I get a full matching set for a large boardroom table?
Often, yes, but it depends on what inventory is available when you order. Matching sets usually come from a single office decommissioning, so tell us your count, finish and arm style early and we will look for a group that matches.
What is the difference between grade A, B and C?
Grade A is like new, with little or no visible wear. Grade B is very good, with light wear that most people will not notice across a table. Grade C is good, with visible wear but sound function, and it is a practical choice for training rooms or back-of-house spaces.
Do you deliver outside Greater Phoenix?
Yes. Greater Phoenix delivery is $195 for central zones and $295 for the wider metro. Anywhere else nationwide, freight is quoted per project based on quantity and destination.
Should executive offices and conference rooms use the same chair?
They do not have to. Many companies pick a high-back model for private offices and a mid-back version of the same family for the conference room, which keeps the finishes consistent while fitting each room better.
Average market rate Prices subject to availability and project pricing.
